For billing, AP, and finance
Net-30, GL-coded, and one clean bill per client.
Patient details kept off every invoice by default. Each line shows exactly what your client asked to see — location, provider, consumer initials, interpreter — and invoice numbers run in order with no gaps. Here's what one actually looks like.
Invoice anatomy
What a 1891-generated invoice actually looks like.
All identifiers below are illustrative — no real consumers, no real codes.
INVOICE
SAMPLE-ABC · 2026-06
From: Example Interpreting Agency
To: Example Health System — Patient Access
Net 30 · Due 2026-07-15
$2,484.00
| Date | Setting | Consumer (redacted) | Lang | Hours | GL code | Amount |
|---|---|---|---|---|---|---|
| 2026-06-03 | Outpatient | ABC-1029 | ASL | 2.0 | 6210-INTERPRET | $190.00 |
| 2026-06-07 | Outpatient | ABC-1133 | Spanish | 1.5 | 6210-INTERPRET | $142.50 |
| 2026-06-11 | Inpatient | ABC-1218 | ASL (CDI+voicer) | 3.0 | 6210-INTERPRET | $540.00 |
| 2026-06-14 | Document translation | — | Spanish (1,840 wds) | — | 6215-TRANSLATE | $368.00 |
| 2026-06-19 | VRI | ABC-1392 | Mandarin | 0.5 | 6210-INTERPRET | $95.00 |
| 2026-06-22 | Outpatient | ABC-1455 | Haitian Creole | 2.0 | 6210-INTERPRET | $240.00 |
| 2026-06-27 | Late cancel (consumer) | ABC-1392 | — | — | 6219-CANCEL | $95.00 |
| 2026-06-28 | OPI minutes | various | various | — | 6212-OPI | $813.50 |
Consumer identifiers redact to opaque tokens per agency policy. PHI never appears on the invoice — your AP team doesn't need it, and HIPAA prefers it gone.
Five ways to group the bill, set per client.
- One per client — a single invoice covers everything for the month.
- One per department — Cardiology, ED, Peds, and Oncology each get their own, on the same cycle.
- One per location — a bill per site (Main Hospital, Urbana, Mt Airy, Brunswick).
- One per provider — a bill per doctor, when each is paid separately.
- One per job — a bill per event, for conferences or one-off legal work.
Pick the grouping per client; mix them freely on the same Net-30 cycle.
Exports and payouts.
- Export-ready files for QuickBooks Online and Xero.
- NetSuite export with your fields mapped your way; a direct connector we build on request.
- Bill.com export for your bill-pay queue.
- Plain spreadsheet or data file for everything else — one click.
- 1099 totals tracked and export-ready at year end.
- Payment stubs that separate the work from the expenses, each with its own total.
- Invoice numbers that run in order, with no gaps to chase.
Want a sample invoice + GL mapping?
Either path gets you to a real person within one business day.